Making Sure Your Email Archiving Software Is Top Notch

In less than half a century, email has become the primary means of communication in the world of business. Orders, directives, and requests are all directed through email these days. It remains as one of the most convenient ways to transfer large numbers (and sizes) of files quickly. You can find so much of what a business does through its email, so having a good email archiving software is important not only for reference purposes but also for compliance.

Reliable data storage

Proper storage and retrieval for your email is important. Since important data goes through email, there must be a way to store it in its original state and allow your staff to retrieve whatever email they want whenever they need it.

The second has to do with compliance: the government itself recognizes the fact that email has become an integral part of how corporations and organizations do business. Because of this, email has to be part of any report made to the government.

This means your email archiving software must be a reliable backup. Preferably, this must be in real time, not in point-in-time. Real time recording of email ensures that the correspondence is in its original state as much as possible. Whenever your staff accesses the stored email, or you submit reports to government agencies, you can be sure that what people are looking at is as close to the original source as possible.

Fast retrieval of email means big savings in time and effort and less chance of wasteful work duplication. Storage must also be as secure as possible to ensure the reliability of your email as a source. Some of the most reliable email archiving software ensures tamper-proof storage by keeping them heavily encrypted and in read-only format.

Additionally, it pays to have an email storage system that has multiple backups. Because email forms a good chunk of your business communications, losing them can cost you. Multiple backups spread in many off-site locations helps prevent this worry.

Keeping the spam away

With the rise of email comes the rise of spam. This kind of junk email makes up a large amount of email traffic worldwide. It can be as harmless as a chain letter or extremely destructive as a well-disguised communication with a virus payload.

Other than being a source of annoyance or viruses, spam can clog up your inboxes and storage space with the digital equivalent of junk. Memory costs low these days, but too much spam can take up valuable space You can easily get a hundred spam in a single workday, and if each has around 10 kilobytes, that is easily a megabyte worth of junk in your email storage.

This is why having a reliable anti-spam service is also important. Filters will redirect the spam away from your inboxes and allow for easy removal. Coupled with excellent email archiving software, your company is prepared for the demands of 21st century business.

Mae O'Connell recently had email archiving software and anti spam service installed for their business.

View the original article here

Making the Right Choice on Antivirus

What does it take for an antivirus program to be the one that you need?

Since 1983, viruses became widespread and the damage that they do had been increasing in severity. Viruses become more immune and undetectable by the current antivirus software. Many strains of a kind of virus are being released everyday and a all of these pose a potential threat to a computer system.

Now you're wondering how will you be able to get the utmost protection that you can get from an antivirus and from what brand name will it come from? The answer lies within the questions that we'll tackle in this article.

Question 1: "What do you want to be guarded against?"
There are a lot of potential threats out there and viruses are just one of them. There are worms, spywares and many more. For these, there is corresponding software that takes on each kind. There are also ones that take care of almost all of them at once. So you should know protection do you need. For frequent internet users, there are antiviruses that are especially designed to protect you on your whole stay in the web. There are also ones that are optimized for home or company network use. Choose which one is best for your computer setup.

Question 2: "Is it user friendly?"
Most computer users have limited knowledge of the computer that they use. Some don't know what button to click. Surely, there are ones who just click away all the links that are interesting. You must know the capability of the users in order to get the right antivirus program. The one that you'll need should have autonomous protection even without the supervision of a knowledgeable user. Also, the user interface should be easy to understand if not intuitive.

Question 3: "Does it update automatically?"
Virus develops several new strains everyday, thus you need to find an antivirus that updates itself automatically to make sure that your system is protected from the most recent threats.

Question 4: "How much disk space does it occupy?"
Sometimes, large sizes of files decrease the performance of your computer. Although this is not related to viruses, it surely helps to make your computer perform better. Decrease the lag time by choosing a lightweight yet effective antivirus program.

Question 5: "Does it offer continuous protection?"
This is the most important feature that you'd need to look at if you consider buying one instead of downloading a free version. Continuous protection does not only include regular updates but also optional upgrades. If you know that one day your antivirus will not be supported anymore, don't go for it.

Question 6: "Do they offer technical support?"
Leading antivirus companies offer this feature. Having a quick response for troubleshooting the software or simple questions about it would be beneficial for the user, especially if they are not computer persons.

These are the things that you should ask yourself when looking for or buying an antivirus program that will give you the best protection.

For more information on what's best for your computer, come visit us at http://www.free-antivirus.co/ and we'll surely help you with your computer problems.

View the original article here